Meeting Structure 2016/17
Our meetings are going to be vital to the success of the PTA and our fundraising activities, that’s why its important for a meeting structure to be agreed.
Each meeting will have an agenda which will be communicated to the committee prior to each meeting where committee members can add items if required. Meetings will be chaired by the Chair of Vice Chair. Detailed minutes will be taken to ensure actionable tasks are communicated, and all the committee and those unable to attend the meetings in person are aware of the work that needs to be completed. This approach we hope keeps everyone in the loop and that they feel involved in the process so ownership is taken of the PTA fundraising activities.
Our next AGM is Wednesday 29th March 19:30-20:30 in the school hall
There will be lots of activities based meetings taking place throughout the year for small groups who are working on those activities.
Meeting minutes:
[include all the meeting minutes here AS A LINK]
Activities Calendar 2016/17
We’ve got a fun packed schedule for our pupils and their families this academic year. We have got some old, some new, some borrowed (supporting our local community events) and some blue sky thinking fundraising activities.
Below is a high level overview of the proposed activities for the academic year. This list isn’t exhaustive, new activities can be added as the ideas are generated by the wider committee, school council and pupils and their families.
A detailed proposal will be created for each activity with input from the academy and the PTA committee
| ACTIVITY | DATE | |
| AUTUMN TERM | HALLOWEEN DISCO’S
Revamp(ire) the current format to increase the money raised at both events… New – Halloween themed face paint, glitter tattoo’s stations (parents can pre pay or give children money to spend). Glo sticks Revamp – treat station (themed treats – cupcakes and plastic gloves filled with popcorn) Parent room – feedback has suggested the length of the disco doesn’t give parents much time to go home and come back so create an area for parents selling them tea/coffee and cake. |
Wednesday 19th October |
| CHRISTMAS CARD
Use existing supplier and format |
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| CHRISTMAS CD
Create a Christmas CD to include tracks from each class within the school x2 songs per class |
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| CHRISTMAS CAROL CONCERT
Working with the church, a professional choir and students from the school, create a ticketed concert. Also have stall selling Christmas CD’s, festive drinks and food. |
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| CHRISTMAS FAYE
Add some festive cheer to the existing format, to increase the money raised at the event. Utilising marquee to increase space available to include carefully selected outside supplier stalls. |
Friday 2nd December 17:00-20:00 | |
| SPRING TERM | SPRING GARDEN PARTY (ADULT)
Create an adult spring party at local venue, ticketed event. Ticket to include welcome beverage & food and entertainment. Auction and other fundraising activities. |
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| EASTER EGG HUNT
Event for families and the local community at the weekend or during the school holiday. Ticket event and door entry. Traditional egg hunt with craft activities, egg and spoon race and family picnic. |
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| WORLD BOOK DAY
Whole school to be included (lower and upper), rather than donating a pound each pupil to donate a book (used or new) to the school. Upper school to have competition for best costume in each class with a book as the prize. |
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| SUMMER TERM | SUMMER DISCO – beach theme:
Embellish the current format to increase the money raised at both events… New – themed face paint, glitter tattoo’s stations (parents can pre pay or give children money to spend). Revamp the treat station (themed treats: candy floss, ice cream) Parent room – feedback has suggested the length of the disco doesn’t give parents much time to go home and come back so create an area for parents selling them tea/coffee and cake. |
Wednesday 19th July |
| OUTDOOR MOVIE NIGHT
Create a ticketed outdoor movie theatre for pupils and their families and the local community. Beverages and food stalls: bar, popcorn stand, treat and cake stand, picnic hampers to be pre-ordered. |
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| SPORTS DAY
Utilising existing event to create more of a sporting atmosphere while raising money for the PTA, sell flags, cheer sticks, pom poms, beverages and food. |
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| SUMMER FAYE
Add summer vibes to the existing format, to increase the money raised at the event. Utilising marquee to increase space available to include carefully selected outside supplier stalls. |
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| SALS SHOES DONATION DAY
Donate end of academic year shoes (and extra footwear). Children to walk out of school at the end of the academic year barefoot after donating their shoes. 300 million people around the world cant afford to buy shoes, these donations go to those in the most desperate and life impacting need. |
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| YEAR 6 LEAVERS CELEBRATIONS
Ideas: Hire local restaurant with a set menu, all pupils to get dressed up. Sleepover in school hall with movie and midnight feast. Graduation book, photographs to document their time at school
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| ALL YEAR | JUST GIVING PAGE
As a registered charity we can set up a just giving page. This will give parents, sponsors and the local community an easy way to make a donation online to the PTA fundraising activities: ü Make donations ü Pay towards fundraising activities – pay for disco entry or none uniform days This method of fundraising will enable us to claim gift aid, the taxman will add 28p to every pound donated. |
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| WEBSITE CASH BACK SCHEME
· Register with easyfundraising.org.uk and the PTA receives a donation for every purchase · Register with Yellowmoon.co.uk and PTA gets 10% cash-back on all arts and craft purchased |
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| MATCH FUNDING SCHEMES
Many companies throughout the UK offer employees the chance to boost their fundraising efforts by ‘matching’ the money they raise. It really is money for nothing, and our PTA could double the amount of cash it raises with very little effort.
A parent can raise funds or give time to an PTA activity and your company will either match the funds raised pound for pound, or will donate to a set limit. Please check with your HR department about their Match Funding Scheme policy, so that we can explore these fund raising opportunities. |
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| BAG2SCHOOL
Send home a charity bag for parents and carers to donate unwanted clothes, bedding and curtains etc. Collect them in on day they are to be collected by BS2, so no storage needed. PTA then gets money per weight of items donated. |